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BYLAWS
ARTICLE VI
Meeting of the Academy
The annual business meeting of the Academy shall be held at such time and place as may be decided by the future President and ratified by Executive Council. Other meetings of the Academy shall be called by the President upon request of the Executive Council or upon written request of fifty members of the Academy. At least ten day’s notice of all meetings shall be given by the Secretary-Treasurer.
Meetings of the Executive Council shall be called by the Secretary-Treasurer, at the request of the President or by six members of the Council. The Academy’s President and Secretary-Treasurer shall serve as chairperson and secretary of the Executive Council.
Substitutes for committee chairpersons and guests invited by the President may sit with the Executive Council. They may only participate in discussion on issues directly related to their committee report or reason for attending. They may not vote on any issues. The committee representative may make a motion on behalf of the committee chairperson they represent.
Non-Executive Council AAIM members may attend Executive Council meetings. Seating will be separate from Council members. No participation in discussion or voting will be permitted.
ARTICLE VII
Quorum
Nine members of the Executive Council shall constitute a quorum. Fifty members of the Academy at any duly-called meeting shall constitute a quorum.
ARTICLE VIII
Annual Meeting of the Academy
The annual meeting of the Academy shall consist of a business meeting and a scientific meeting.
The business meeting shall be held during the annual meeting of the Academy at such time as deemed appropriate by the President.
An agenda for the business meeting will be prepared by the Secretary-Treasurer which will allow the membership to conduct the Academy’s affairs, including: the reading of the minutes, appropriate reports, recognition of members, election and installation of officers, approval of the annual budget and other such matters as are deemed appropriate.
The Secretary-Treasurer shall prepare a true and permanent record of the business session.
The AAIM Newsletter will publish on the AAIM website will publish the reports of the business meeting, Executive Council meeting and committee meetings.
ARTICLE IX
Audit
The President will assure that the Secretary-Treasurer's books are subject to independent review annually and report on the results of that review to the membership at the annual business meeting.
ARTICLE X
Amendments
These By-Laws may be amended upon recommendation of the Executive Council by a majority vote of the members present at a business meeting of the Academy, provided due notification is sent to the membership at least thirty days prior to such meeting.
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